Leave of Absence Management

 

Overview: 
When a soldier submits and LOA Request ( Initial LOA, extension to LOA, return from LOA), the request will show in the AdminCP under Personnel Action Requests. Whatever action you take to manage an LOA request, you must also add a New Service Record detailing your action. For Initial LOA and Return from LOA, you must also add New Assignment Record. Best work flow would be as follows:

  1. View request.
  2. Manage request.
  3. Search for Soldier within Personnel.
  4. Add New Service Record Entry.
  5. Add New Assignment Record. (Not applicable for LOA extensions.)


Manage Requests: 

Requests are found in the AdminCP --> PERSCOM --> OPERATIONS --> Personnel Action Requests
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Results are displayed by most recent submission first. You can sort by other methods using the table column headers, can filter by request status, and can search by soldier name.

To manage the request, use the Approve, Deny, Hold, View Details, Delete functions on the right side of the table.

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Leave of Absence Request: 
When processing a Leave of Absence, click View Details  and take note of the expected return date if this request will be approved.

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  1. Manage Request
    1. Approve - Generally no note is needed. Attach document - Leave of Absence
    2. Deny - If denying a request, add a note with an explanation. Do not attach document.
    3. Hold- If placing on hold, add a note with an explanation. Do not attach document.
    4. Delete - There will be an additional confirmation step prior to deletion. Do not attach document.
    5. Always select for notification to be sent.
    6. Click Save.
      If you are not approving the request, you are now finished. If approving, continue to step 2.
    Spoiler

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  2. Go to AdminCP --> PERSCOM --> PERSONNEL --> Soldiers
  3. Search for the soldier by name.
  4. Click the dropdown icon and select New Service Record.
  5. Add a New Service Record:
    1. Soldier - This is pre-selected, change if needed.
    2. Date - Enter the date the request is approved, or the effective date of the LOA.
    3. Service Record: Use the following format - Leave of Absence approved, expected return date: MM/DD/YYYY
    4. Document - select Do not attach document.
    5. Send Notification - This is not necessary as a notification was sent upon approval in step 1.
  6. Click Save.
     
    Spoiler

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  7. Go back to AdminCP --> PERSCOM --> PERSONNEL --> Soldiers (You will automatically be in the View Service Records Page)
  8. Search for the soldier by name again.
  9. Click the dropdown icon and select New Assignment Record.
  10. Add a new Assignment Record:
    1. Soldier - This is pre-selected, change if needed.
    2. Date - Enter the date the request is approved, or the effective date of the LOA.
    3. From Combat Unit. This is pre-selected, change if needed.
    4. Assigned Unit - Select Leave of Absence.
    5. Position - Do not Change position.
    6. Supervisor - Do not change supervisor.
    7. Status - Select Leave of Absence
    8. Document - Do not attach document.
    9. Send Notification - This is not necessary as a notification was sent upon approval in step 1.
    10. Click Save. The soldier now has his LOA approved, has a service record entry reflecting the approval with expected return date, and has been transferred to the LOA combat unit. You are now finished!
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Extension of Leave of Absence: 
When processing an Extension of Leave of Absence, click View Details  and take note of the expected return date if this request will be approved.

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  1. Manage Request
    1. Approve - Generally no note is needed. Do not attach document.
    2. Deny - If denying a request, add a note with an explanation. Do not attach document.
    3. Hold- If placing on hold, add a note with an explanation. Do not attach document.
    4. Delete - There will be an additional confirmation step prior to deletion. Do not attach document.
    5. Always select for notification to be sent.
    6. Click Save.
      If you are not approving the request, you are now finished. If approving, continue to step 2.
    Spoiler

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  2. Go to AdminCP --> PERSCOM --> PERSONNEL --> Soldiers
  3. Search for the soldier by name.
  4. Click the dropdown icon and select New Service Record.
  5. Add a New Service Record:
    1. Soldier - This is pre-selected, change if needed.
    2. Date - Enter the date the request is approved, or the effective date of the LOA.
    3. Service Record: Use the following format - Leave of Absence extended, expected return date: MM/DD/YYYY
    4. Document - select Do not attach document.
    5. Send Notification - This is not necessary as a notification was sent upon approval in step 1.
    6. Click Save.The soldier now has his LOA extended and has a service record entry reflecting the extended approval with expected return date. You are now finished! 
Spoiler

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Return from Leave of Absence: 
When processing a Return from Leave of Absence, click View Details  and take note of the Previous Combat Unit. (You may need to double check where the soldier needs to be assigned upon return.)

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  1. Manage Request
    1. Approve - Generally no note is needed. Do not attach document.
    2. Deny - If denying a request, add a note with an explanation. Do not attach document.
    3. Hold- If placing on hold, add a note with an explanation. Do not attach document.
    4. Delete - There will be an additional confirmation step prior to deletion. Do not attach document.
    5. Always select for notification to be sent.
    6. Click Save.
      If you are not approving the request, you are now finished. If approving, continue to step 2.
    Spoiler

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  2. Go to AdminCP --> PERSCOM --> PERSONNEL --> Soldiers
  3. Search for the soldier by name.
  4. Click the dropdown icon and select New Service Record.
  5. Add a New Service Record:
    1. Soldier - This is pre-selected, change if needed.
    2. Date - Enter the date the request is approved, or the effective date of the Return from LOA.
    3. Service Record: Use the following format - Returned from Leave of Absence.
    4. Document - select Do not attach document.
    5. Send Notification - This is not necessary as a notification was sent upon approval in step 1.
  6. Click Save.
     
    Spoiler

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  7. Go back to AdminCP --> PERSCOM --> PERSONNEL --> Soldiers (You will automatically be in the View Service Records Page)
  8. Search for the soldier by name again.
  9. Click the dropdown icon and select New Assignment Record.
  10. Add a new Assignment Record:
    1. Soldier - This is pre-selected, change if needed.
    2. Date - Enter the effective date of the return from LOA.
    3. From Combat Unit. This is pre-selected, change to Leave of Absence.
    4. Assigned Unit - Select the unit the soldier will be returning to. (This may be the unit they were assigned to prior to LOA, you may need to double check if they are going to a different unit.)
    5. Position - Do not Change position.
    6. Supervisor - Do not change supervisor.
    7. Status - Select Active Duty.
    8. Document - Select Assignment Order.
    9. Send Notification - This is not necessary as a notification was sent upon approval in step 1.
    10. Click Save. The soldier now has his Return from LOA approved, has a service record entry reflecting the return from LOA, and has been transferred to from the LOA combat unit to their active combat unit. You are now finished!
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Edited by CPT A.Cantu